COVID-19 Preparedness Plan
Parity Coaching & Development is committed to providing a safe and healthy workplace for all our workers. To ensure that, we have developed the following Preparedness Plan in response to the COVID-19 pandemic. Managers and workers are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces, and that requires full cooperation among workers and management. Only through this cooperative effort can we establish and maintain the safety and health of our workers and workplaces.
Management and workers are responsible for implementing and complying with all aspects of this Preparedness Plan. Parity managers and supervisors have our full support in enforcing the provisions of this policy.
Our workers are our most important assets. We are serious about safety and health and keeping our workers working at Parity Coaching & Development. Worker involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. We have involved our workers in this process by conducting in-depth individual interviews with each worker and involving them in the development of this plan. Our Preparedness Plan follows Centers for Disease Control and Prevention (CDC) and Florida Department of Health (FDH) guidelines and federal OSHA standards related to COVID-19 and addresses:
- hygiene and respiratory etiquette;
- engineering and administrative controls for social distancing;
- housekeeping – cleaning, disinfecting and decontamination;
- prompt identification and isolation of sick persons;
- communications and training that will be provided to managers and workers; and
- management and supervision necessary to ensure effective implementation of the plan.
Screening and policies for employees exhibiting signs and symptoms of COVID-19
Workers have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess workers’ health status prior to entering the workplace and for workers to report when they are sick or experiencing symptoms. Parity Coaches will follow the guidelines set forth by each district or school in which we operate. If a worker is sick or experiencing symptoms, they will be sent home to seek medical care and to self-quarantine following the advice of their medical professional.
Parity Coaching & Development has implemented leave policies that promote workers staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household. The team will work to provide coverage for a coach who is ill and adjust timelines as needed to meet the expectations of the project.
Accommodations for workers with underlying medical conditions or who have household members with underlying health conditions have been implemented. Coaches with underlying medical conditions will have the option of providing services virtually.
Parity has also implemented a policy for informing workers if they have been exposed to a person with COVID-19 at their workplace and requiring them to quarantine for the required amount of time. Workers will be notified by a phone call within 12 hours if they have been exposed to a person with COVID-19 in their workplace and will be required to quarantine for the required amount of time.
In addition, a policy has been implemented to protect the privacy of workers’ health status and health information. Information will be provided to outside entities with the approval of the worker on a release of information form.
Basic infection prevention measures are being implemented at our workplaces at all times. Workers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the toilet. All visitors to any facility will be required to wash their hands prior to or immediately upon entering the facility. Some workplaces may have hand-sanitizer dispensers (that use sanitizers of greater than 60% alcohol) that can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled.
Respiratory etiquette: Cover your cough or sneeze
Workers and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash receptacles available to all workers and visitors.
Social distancing is being implemented in the workplace through the following engineering and administrative controls: Parity uses telework and flexible work hours to meet the needs of clients virtually. In the event that we are on-side in a school building or other facility we will maintain six feet of distance at all times. Parity coaches will not ride or share vehicles together to reduce the possible spread of the virus. Parity coaches will communicate concerns via phone or email directly and the team will address the concerns within a 12-24 hour period. Parity coaches will provide their own protective supplies, such as masks, gloves, disinfectant, shields, etc. Coaches are prohibited from gathering in groups and confined areas, including elevators, and from using other workers’ personal protective equipment, phones, computer equipment, desks, cubicles, workstations, offices or other personal work tools and equipment.
Communications and training
This Preparedness Plan was communicated by email to all workers on July 23, 2020 and necessary training was provided. Additional communication and training will be ongoing via conference call and provided to all workers who did not receive the initial training. Management and workers are to work through this new program together and update the training as necessary.
A special thank you to the Small Business Development Center & USF MUMA College of Business for their assistance in providing this template and in developing this plan.